VOLUSIA COUNTY HISTORIC PRESERVATION BOARD
MINUTES OF MEETING HELD
JANUARY 25, 2005

CALL TO ORDER:
Chair Piatek called the meeting of the Volusia County Historic Preservation Board to order at 3:15 PM on November 25, 2005 at the Library Services Bldg., 1290 Indian Lake Road, Daytona Beach, Florida.

ROLL CALL:
Upon roll call the following Members answered present to wit:

Bruce Piatek, (At Large), Chair
Barbara Herrin (At Large) Vice-Chair
Priscilla Cardwell (At Large)
Judith Burrows (District 3)
Gordon Kipp (District 4)

MEMBER(S) ABSENT:
Kevin Finn (District 5)
Sidney Corhern (At Large)

Chair Piatek declared a quorum was present.

STAFF PRESENT:
Tom Scofield, Historic Preservation Planner
Mike Fincher, Cultural Coordinator/Recording Secretary
Mary Brennan, Assistant County Attorney

GUEST(S) PRESENT:
Harold Cardwell, Sr.
Donnadine Miller
Dot Moore
Riley Nutt

APPROVAL OF MINUTES:
Member Kipp made a MOTION to approve the Minutes of July 27, 2004 as presented. Member Cardwell seconded the motion. The motion carried unanimously.

PUBLIC HEARINGS:
None Advertised

OLD BUSINESS

Volusia County Sesquicentennial
Update provided by Tom Scofield. Advised that Volusia County Council Chair, Dwight Lewis formally acknowledged the event at the County Council Meeting of December 16, 2004 by reading a proclamation into the record. Council members were presented with reproductions of the 1857 Colton historic map reflecting Volusia County for the first time. Mike Fincher spoke briefly as to the plans for the traveling historical exhibit which will tour various venues in the County throughout 2005.

(NOTE FOR RECORD:) Member Corhern joined the meeting in progress at 3:35 p.m.

NEW BUSINESS
Election of Officers for 2004
There was consensus of the board to continue this item until after the appointment by the County Council of two members to fill vacant seats from District 1 and District 2 and re-appointment of other seated members.

Presentation by Donnadine Miller, Chair, New Smyrna Beach Historical Preservation Commission. – A subcommittee of the S.E. Volusia Historical Society is proposing to produce a 25 minute film on the Turnbull Colony for use in promoting historical interest in the area and to be used in conjunction with the Volusia County Schools Florida History Curriculum. The film would utilize information obtained through the archeological excavation as well as research obtained from the archives in Dundee, Scotland. The film would be produced in VHS and DVD format and made available to libraries and historical societies upon request. It would be sold to the public for $20.00 per copy. Mr. George Sibley, a member of the Committee is planning on producing the film. Ms. Miller asked the Board to include $5,000 in the upcoming budget to assist in this production. Additional funding is being sought through a grant from the State of Florida Division of Historic Resources. Tom Scofield brought up the issue as to whether competitive bids might be required since this production is to be funded through public dollars. Ms. Miller advised that this had not been discussed, but that she would run this by Charlie Hall for a legal opinion. Tom Scofield asked if WCEU had made a commitment to air the film. Ms. Miller advised that no commitment had been made, but that they had expressed serious interest and that was one reason the decision was made to make the film 25 minutes in order to fit into a broadcast air time schedule.

Goalsetting for 2005
Tom Scofield presented four suggested goals for the Board’s consideration. These goals support the projects that were identified in the annual report to the Volusia County Council. The suggested goals are:

Promote heritage education in Volusia County of Volusia.
Preserve and protect significant historical records, documents and artifacts relating to the history of Volusia County.
Recognition of significant historic places in Volusia County of Volusia.
Foster awareness of historic preservation in Volusia County

After much discussion, it was agreed that a project under Goal #3 should be added as follows; Obtain input from Historical Organizations and municipalities to identify the top ten historical resources within their jurisdictions. This information should be obtained by June 2005 for consolidation and discussion at the July meeting.

Additionally, the funding of the Turnbull Settlement film should be added as a project under Goal #1.

Another potential project was discussed regarding setting up a workshop for various organizations to familiarize them with the importance of historical preservation. This was left to be discussed further in future meetings.

Member Kipp made a MOTION to accept the Goals for 2005, as amended by the addition of specific projects to Goals #1 & 3. Member Corhern seconded the motion. The motion carried unanimously.

Adoption of 2005 Budget
Tom Scofield presented a proposed budget of $28,000 that reflects funding the continuing projects from the current year (with a $1000 increase for the Ormond Trolley Tours.)

Additionally, three new projects were included;

$5,000 for The New Smyrna Video (increased from $3,000 to $5,000) (request presented by Donnadine Miller -see above)
$3,000 toward the cost of an outdoor multi-media kiosk for the Enterprise Preservation Society, to be located where they will locate the Heritage Center when the school building is moved from the Enterprise Elementary School site. (request presented by Riley Nutt)
$5,000 in seed money, to be used as needed to help get one of the eight proposed Regional Archeology Centers located in Volusia County (presented by Chair Piatek)

MOTION made by Member Corhern to approve the proposed budget, as revised to $30,000. Motion seconded by Member Herrin. Motion approved unanimously.

Adoption of 2005 Meeting Schedule
Member Kipp made a MOTION to maintain the established regular 4th Tuesday of every other month schedule throughout 2005 (except for November which is the 5th Tuesday due to Thanksgiving week.) Locations as follows:

January 25, 2005 – Library Services Center, Daytona Beach
March 22, 2005 – Halifax Historical Museum, Daytona Beach
May 24, 2005 – West Volusia Historical Society, DeLand
July 26, 2005 – S.E. Volusia Historical Society, New Smyrna Beach
September 27, 2005 – Pioneer Settlement, Barberville
November 29, 2005– Library Services Center, Daytona Beach

Member Corhern seconded the motion. The motion carried unanimously.

MEMBER/STAFF ITEMS

Member Items
Member Cardwell announced that she and Harold have finished a new book and would have copies at the next meeting. Also, they have been approached about a larger book covering all of Volusia County. Member Kipp announced the upcoming Celebration of Speed in Ormond on January 28 -29. There will a race between a horse and a Stanley Steamer.

Staff Items
Tom Scofield announced that we would find out in February how we made out on the Sugar Mill Ruins ECHO Grant.

Press & Citizen Comments
Harold Cardwell spoke about the need for the newspaper photographing and indexing project at the Halifax Historical Museum (see budget item #5). He also announced that the lease between the Museum and Volusia County is up for renewal in May and asked that Staff assist in this effort.

Dot Moore endorsed utilizing the building where the Kay property is located as the site for the proposed Archeological Center. She also advised about a new website created by Professor Dan Schafer of University of North Carolina that has a portion dedicated to the Turnbull Colony. It is www.floridahistoryonline.com.

Donnadine Miller reported on the status of the New Smyrna Archeological Ordinance. Minor changes were made and it will go back to the City Commission sometime in the spring. The NSB Historical Preservation Commission may do a workshop prior to that to insure that Commission Members thoroughly understand what the Ordinance will do.

Riley Nutt suggested that the HPB might negotiate an arrangement between the Volusia County School Board and the Volusia County Administration whereby Volusia County would have first option on acquiring School Board property once they have declared a building surplus to needs.

ADJOURMENT:
There being no more business of the Board, Chair Piatek adjourned the meeting at 5:10 PM.

 

 

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